Buyer (40454)

Requisition ID: 40454
• Organization: M&M 

• Location: Ras Al Khair

PROJECT DESCRIPTION:

The Ras Al Khair Aluminium Smelter Project, to be built for Saudi Arabian Mining Company (Maaden), is for the construction of a two-line 360 pots aluminium smelter in the Eastern Province of Saudi Arabia. The aluminium smelter is part of a planned industrial complex which will include port facilities, a natural gas-fired power station, an alumina refinery, a phosphate plant and other downstream industries.

The site is located within a new industrial precinct on the Arabian Gulf coast, 65 km northwest of the industrial city of Jubail (130 km by road), and approximately 200km northeast of Al Khobar and approximately 400 km northeast of Riyadh.

Bechtel is undertaking the role of EPCM Consultant for the project which is scheduled for completion in late 2013.

SUMMARY:
Performs tasks involved in the formation and administration of purchase orders. Communicates with suppliers and personnel within Bechtel to establish clear definition of requirements, and to assure performance to purchase order terms and conditions. Prepares bidder pre-qualification, bidder lists, bid solicitation, bid analysis, makes commitments and administers purchase orders.

JOB DIMENSIONS:
A. Supervision Received
• Reports to and receives operational direction from the Purchasing Supervisor.
• At jobsite locations, reports to and receives operational direction from the Project Field Procurement Manager.
B. Supervision Exercised
• None
C. Contacts
• Maintains working relationships with project Procurement personnel and project discipline personnel in order to perform assigned duties.
• Maintains working relationships with those bidders and suppliers involved with the performance of assigned tasks.

ESSENTIAL JOB DUTIES:
1. Forms and issues purchase orders by performing the following:
• Prepares bidders’ lists
• Prequalifies bidders
• Forms bid packages
• Issues bid requests
• Coordinates bidders’ questions
• Receives bids
• Prepares Commercial Bid Summary and recommendation letter
• Recommends and secures approvals in accordance with established procedures
• Prepares and commits order
• Prepares and maintains control and status reporting documents
2. Administers assigned purchase orders, performing the following functions:
• Establishes files and controls for all outgoing and incoming correspondence on each assigned order.
• Monitors supplier performance for conformance to commercial terms.
• Monitors activities by Engineering and other in-house functions to ensure compliance with the order terms.
• Initiates follow-up actions with the supplier or in-house functional group to ensure performance in accordance with contract terms and conditions.
• Informs or works with other project Procurement personnel as assigned to the administration of the order.
• Analyzes and distributes those suppliers’ reports specified in the order/contract.
3. Communicates with suppliers as necessary to achieve required service and results from potential and actual suppliers to meet project needs.
4. Communicates with Engineering to assist and/or guide them in the preparation of material requisitions for the procurement of materials and equipment and to achieve the understanding needed to process these requisitions.
5. Prepares and organizes assigned Procurement sponsored meetings, such as bid clarification and post-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel, the Client and supplier on all contractual matters. After reviewing plan and agenda with supervisor, conducts meeting and prepares and issues meeting notes delineating important statements, required actions and schedules.
6. Assists project Procurement team when instructed in solving and attending to administrative problems on commitments involving high monetary expenditure or risk, engineered technical specifications or supplementary commercial conditions.

JOB KNOWLEDGE
Knowledge of business administration procedures, techniques, and business ethics.
Skilled in oral and written communication.
When assigned to a jobsite location, actual experience in materials handling operations is desirable.
Knowledge of Uniform Commercial Code or the host nation’s equivalent commercial legislation.
Skilled in working with, and communicating effectively both orally and in writing with other project functional groups, primarily Engineering, Construction, Project Management and other services.
Knowledge of the legal and commercial aspects of procurement.


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